What's new

September 2026

A verification step before approval — four eyes on every document

Until now there were only two states: a document was either in the inbox or approved. From now on you can switch on an optional step in between: "Verified". Whoever checks the document in substance — the site manager on the construction site, for example — marks it as verified. Only then can the commercial approval follow. You decide which document types the step applies to (orders, order confirmations, billing documents, delivery notes).

The benefit: content checking and payment approval are cleanly separated and traceable at any time — every document records who verified it and when. Document Reconciliation gains its own "Verified" tab between Inbox and Approved. Where to find it: Settings › Multi-stage approval flows › "Verification step before approval". With the switch off, nothing changes for you.

Chase missing delivery notes and order confirmations automatically

Streckenheld AI now writes to your suppliers on its own when paperwork is missing. If an invoice arrives without a matching digital delivery note, the system politely asks for it by letter-style email after a waiting period you choose. The same applies one step earlier in the process: for every imported order, the matching order confirmation can be requested automatically. The supplier's reply lands straight back in your document inbox and is filed automatically.

You stay in control: the feature is switched on per supplier, including the waiting period in days, an alternative recipient address, and the option to attach your own copy of the document. Past transactions are never chased retroactively. And when things need to move quickly, simply select several documents in the list and click "Ask supplier". Where to find it: Suppliers › open a supplier (automatic) and Document Reconciliation › select documents › "Ask supplier" (manual).

Reminders for cash discount deadlines and due dates

Cash discounts expire quietly — usually because an invoice is still waiting for an approval. Streckenheld AI now reminds you automatically: from two days before the cash discount deadline or the due date, daily until the deadline itself. Particularly urgent cases are additionally reported straight away, as soon as the AI has analysed an invoice with a tight discount deadline.

The reminders go precisely to whoever is up next: to the next approvers if the invoice has not been approved yet, and to bookkeeping if an approved invoice has not been marked as paid. Both kinds of reminder are deliberately off by default. Where to find it: Settings › Notifications › "Reminders for invoices not yet approved" and "Payment reminders for approved invoices not yet paid".

New analytics page: Invoices — what were we billed?

There is a new analytics page that evaluates your invoices and credit notes: how much were we billed in which period, by whom, and for what? You get key figures, a trend over time, a supplier ranking and a summary table — all net of VAT and filterable by construction site and time frame.

The special part is the freely selectable grouping dimension above the table: you can group your spend by supplier, material category, trade or supplier tag, and expand each group down to the individual document, which links directly into Document Reconciliation. Where to find it: Analytics › Invoices. Visible to roles authorised to see amounts (admin, site lead, finance).

Analytics rebuilt: Dashboard, Procurement and Mass Balance

The analytics section has been rebuilt for the construction site lead. The Dashboard shows all deliveries over time by material category, a supplier ranking and a product table with quantities per unit. Procurement evaluates orders — optionally from Streckenheld orders, imported orders and order confirmations — with a trade filter, supplier scoring and negotiation levers. Mass Balance breaks down every delivery note line item of a construction site by structure element.

Also new is the jump from the analysis back to the document: in the "Delivered products" table you can expand every product down to the individual delivery notes — with number, date, supplier and position — and open the document straight in the preview. Using the checkboxes you export exactly the rows you need as CSV or Excel. Where to find it: Analytics › Dashboard, Procurement, Mass Balance.

Company-wide AI instructions for offer comparison and contract review

You no longer have to explain your house rules to the AI every single time. Two new company-wide instruction fields now apply to every analysis: one for the offer comparison in quote requests ("rank framework-contract suppliers first") and one for the contract review ("check whether the cash discount matches our standard terms of 3% in 14 days", "flag automatic renewal clauses").

Instructions for an individual quote request or an individual contract are still possible and take precedence in case of conflict — the company-wide rule is the default, not the last word. Where to find it: Settings › Custom AI Prompts.

The AI assistant is now available by email too

Alongside chat in the browser and WhatsApp, the Streckenheld assistant now answers emails as well. Simply write to ki@streckenheld.com — with the same abilities as in chat: questions about documents and suppliers, calculating budgets, writing to suppliers, leaving comments. The answer arrives in your email program, in the right conversation thread and in your language.

This is particularly handy for everyone who works in their inbox all day anyway or is out on site: no login, no switching windows. The only requirement is that your email address is registered on a company's team. All conversations — browser, WhatsApp or email — end up in the same chat history. Where to find it: AI Assistant (in the menu) or simply email ki@streckenheld.com.

New filters and per-check badges in Document Reconciliation

Document Reconciliation now shows a separate badge for each AI check instead of one combined verdict. You can see at a glance whether the invoice matches the delivery note and whether it matches the order at the same time — including which two documents were compared. To match, the "Reconciliation status" filter can now target a single check.

Also new is the "Delivery notes" filter with the values "complete" and "missing": one click shows you every invoice still waiting for a delivery note — the ideal preparation for the automatic chasing feature above. Where to find it: Document Reconciliation › All filters.

Calendar: list view and your own delivery dates

The delivery calendar can now be switched to a list view: all entries for the selected period one below the other, grouped by day, with empty days hidden. On narrow screens in particular, and for a quick "what's coming this week?", this is considerably more comfortable. Your choice is remembered.

In addition you can set the expected delivery date yourself: via the pencil icon on each entry you enter a date and time — after a phone call with the supplier, for example. The entry immediately moves to the new day. Your manual entry takes precedence over the date the AI read from the document. Where to find it: Calendar › Layout and the pencil icon on an entry.

Your own branding on every email

Emails that Streckenheld AI sends on your behalf now appear in your own visual identity: with your logo, your house colour and your footer lines in the letterhead — on supplier requests, order confirmations, quote requests and in the daily digest of new documents.

On top of that you can set your own sender name. Your suppliers then see, for example, "Purchasing Musterbau GmbH" as the sender instead of the name of the individual person. Internal notifications to your own team are unaffected. Where to find it: Settings › Notifications › Email Preferences and Settings › Branding.